Clinical Workflow Optimization for Healthcare Practices
Clear pricing to reduce documentation time and improve day-to-day clinical flow.
Former ED/ICU charge nurse–led engagements focused on reducing documentation burden, improving workflow clarity, and supporting practices with the systems they need to operate smoothly. Month-to-month. No long-term contracts. Cancel with 30 days' notice.
Operational Experience You Can Trust
10+ Years Clinical Experience
ED/ICU charge nurse with frontline workflow expertise
Epic Super User & Workflow Trainer
Deep EHR configuration and optimization experience
60+ Businesses Supported
Across regulated industries requiring operational precision
99% Uptime Track Record
Systems operated with enterprise-grade reliability
“Jeff was outstanding... very organized and thorough with his work.”— Confidential
90-Day Workflow Improvement Guarantee
If after 90 days you don't see clear, measurable improvements in documentation efficiency, workflow clarity, or day-to-day operational friction, you may exit the engagement.
No long-term lock-ins. No pressure to continue.
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Clinical Workflow Optimization Engagements
Save providers 1-2 hours per day on documentation. Built by a former ED/ICU charge nurse + Epic super user.
Workflow Assessment
2 weeks
$2,500 - $3,500
- Shadow-based workflow analysis
- Documentation time and friction study
- Review of EHR configuration and templates
- Identification of duplicate work, unnecessary clicks, and bottlenecks
- Prioritized optimization roadmap
Full Workflow Implementation
4-8 weeks
$5,000 - $10,000
- Workflow Assessment included
- EHR configuration aligned to real clinical flow
- Smart phrase & template libraries
- Role-based workflows (provider, staff, billing)
- Staff training and adoption support
- Measured documentation time reduction
Ongoing Workflow Optimization & Support
Ongoing
$1,500 - $3,000/month
- Monthly workflow reviews
- Continuous EHR tuning
- Template updates as care patterns evolve
- Support as workflows change (new staff, new services)
Designed for practices who want workflows to stay optimized, not decay.
Get StartedComplete Practice Systems Optimization
(Optional)
For practices that want to optimize internal workflows and ensure patient-facing systems support clinical flow—not fight it.
Investment
$7,500 - $13,500 for full 12 months
Also Available: Supporting Services
// DIGITAL_INFRASTRUCTUREDigital Infrastructure Packages
HIPAA-compliant websites, AI automation, and SEO infrastructure for healthcare and service businesses.
Foundation Package
Core Infrastructure for Small Practices
Solo practitioners, new practices, small service businesses
- Custom HIPAA-compliant website (7 pages)
- Standard performance optimization
- CRM/calendar integration (2 systems)
- Hosting & maintenance
- Foundational on-page SEO
- One-time GMB optimization
- AI chatbot for common inquiries (FAQ handling)
- Basic lead capture forms & appointment requests
- Monthly uptime & traffic reports
- Email/phone support (24-48 hour response)
Growth Accelerator
Complete Infrastructure for Established Practices
Established practices ready to scale, single-location businesses with growth goals
- Everything in Foundation, PLUS:
- Performance-optimized infrastructure (Core Web Vitals)
- Advanced integrations (5+ systems: CRM, email, SMS, calendar, etc.)
- Quarterly SEO strategy audits
- Monthly search-optimized article
- AI agent with intelligent lead qualification & routing
- Full CRM integration & routing
- Dedicated infrastructure manager
- Monthly growth review call (30 min)
- Monthly infrastructure performance & lead reports
Enterprise System
Enterprise Infrastructure for Multi-Location Operations
Multi-location practices, enterprise healthcare operations, high-revenue service businesses
- Everything in Growth Accelerator, PLUS:
- Dedicated VPS infrastructure (high-availability, isolated)
- Unlimited custom integrations
- Enterprise security monitoring & rapid patch deployment
- Monthly deep-dive keyword analysis
- Full-service content (2 articles/month)
- Proactive link building with outreach
- AI-driven lead nurturing sequences
- Ongoing AI optimization based on conversation data
- Direct access to founder (former RN + infrastructure architect)
- ROI reporting: infrastructure impact on revenue
- Priority support (4-12 hour response)
- Quarterly strategy reviews + annual infrastructure audit
Flexible billing terms
No long-term lock-ins. Cancel anytime with notice.
Month-to-Month Service Agreement
All monthly retainer services are billed month-to-month and automatically renew. Either party may terminate the agreement by providing 30 days written notice before the next billing cycle.
Setup fees are one-time charges due at project start. Monthly retainers begin upon project launch and continue until either party provides termination notice.
What's included in the setup fee?
The setup fee covers initial discovery, strategy, design, development, integrations, testing, and launch. It's a one-time investment to build your custom infrastructure.
What does the monthly retainer cover?
Monthly fees include hosting, maintenance, security updates, ongoing optimization, content creation (depending on tier), reporting, and dedicated support. Think of it as having an in-house digital team.
Can I upgrade or downgrade my plan?
Yes! You can upgrade anytime. Downgrading requires 30 days notice. We'll work with you to ensure a smooth transition and preserve your investment.
Do you offer payment plans?
For qualified businesses, we offer payment plans on setup fees. Contact us to discuss options that fit your budget.
Is your infrastructure HIPAA compliant?
Yes. All hosting includes secure servers, encrypted communications (SSL/TLS), and HIPAA-aware workflows. We don't store PHI on external systems. AI agents can handle appointment booking and general inquiries without capturing protected health information. For practices requiring full BAAs (Business Associate Agreements), Enterprise tier includes compliance documentation.
Do you have healthcare experience?
Yes. Our founder is a former Registered Nurse with 10+ years of clinical experience in healthcare operations. We've built infrastructure for 60+ websites. We understand patient flow, staff workflows, and regulatory requirements, not just web design or SEO.
How is this different from hiring an EHR trainer or marketing agency?
EHR trainers teach features. Marketing agencies chase leads. We redesign how work actually flows through your practice—clinically and operationally—then support it with systems that reduce friction. Our founder is a former ED/ICU charge nurse with Epic super user credentials, not just a trainer reading from vendor materials. We understand patient flow, documentation burden, and real clinical workflows because we've lived them.
Need a custom workflow plan?
Every practice is different. We'll observe your actual workflows, identify what's slowing providers down, and design solutions that fit how your practice actually operates. No one-size-fits-all packages, no pressure to buy everything. Just honest recommendations based on 10+ years of clinical and operational experience.
Already know what you need? Get a custom quote →